Adding, editing, moving, copying, or removing a question pool or subpool

Note: To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

On this page:

Introduction

To reuse questions, you can create one or more question pools. Each question pool can contain several subpools (and subpools can contain subpools), so you can organize questions by subject matter, section number, question type, or any other criteria desired.

By default, the question pools you create will only be accessible to you. For more, see Sharing question pools.

You can move or copy question pools and subpools to any other question pool or subpool that you create, making the original pool a subpool of the destination pool, or elevating a subpool to question pool status.

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Adding a question pool or subpool

To create a new question pool:

  1. On the menubar for the relevant site, click Tests & Quizzes.

  2. On the Assessments page, click Question Pools.

  3. On the Question Pools screen, click Add New Pool. Then, on the Add Pool screen:

    • In the "Pool Name" field, give your question pool a name.

      Note: It's a good idea to give your pool a unique name. If you later create a random draw part, you'll select a question pool from a list of all the pools that you own or have been shared with you.

    • In the optional "Department/Group" field, you may type a department or group name.
    • In the optional "Description" field, you may type a description of the question pool.
    • In the optional "Objectives" field, you may type a description of the objectives for this pool.
    • In the optional "Keywords" field, you may type any keywords that may help you or someone else locate this question pool.

  4. When you're finished, click Save to return to the Question Pools screen. You should see your new pool listed under "Pool Name".

To create a subpool:

  1. On the Question Pools screen, click the name of the pool in which you want to make a subpool.

  2. In the "Subpools" section, on the right, click Add.

  3. Complete the subpool fields just as you did in step 3 above, and then click Save.

You're now ready to add questions to this question pool or subpool; see Adding questions to a question pool or subpool.

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Editing questions in a question pool

To edit an existing question in a question pool:

  1. On the Question Pools screen, select the pool that you wish to enter.

  2. On the next screen, you will see all the questions in the desired pool. Subpools will also be listed below. If you wish to edit any questions within a subpool, you must enter the subpool from this screen.

  3. Below, find the question you wish to edit, and click the question text.

  4. Make any desired changes to the question type, question text, attachments, question formatting, or any additional features of the question.

  5. When you're done, click Save.

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Moving a question pool or subpool

To move a question pool or subpool:

  1. On the Question Pools screen, click Move below the title of your question pool. If subpools exist for a question pool, click the triangle next to its title to reveal them.

  2. On the Move Pool screen, use the radio buttons to select the destination pool or subpool. Choose Question Pools TOP to elevate a subpool to question pool status. If subpools exist for a question pool (or a subpool), click the triangle next to its title to reveal them.

  3. Click Move. Unless you chose Question Pools TOP in the previous step, the original pool will become a subpool of the chosen destination pool.

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Copying a question pool or subpool

To copy a question pool or subpool:

  1. On the Question Pools screen, click Copy below the title of your question pool. If subpools exist for a question pool (or a subpool), click the triangle next to its title to reveal them.

  2. On the Copy Pool screen, use the checkboxes to select the destination pool or subpool. Choose Question Pools TOP to elevate a subpool to question pool status. If subpools exist for a question pool (or a subpool), click the triangle next to its title to reveal them.

  3. Click Copy. Unless you chose Question Pools TOP in the previous step, the original pool will become a subpool of the chosen destination pool.

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Removing a question pool or subpool

To remove a question pool or subpool:

  1. On the Question Pools screen, under "Remove?", check the box for the pool or subpool you wish to remove. If subpools exist for a question pool (or a subpool), click the triangle next to its title to reveal them.

    Note: Removing a pool deletes all associated subpools and questions.

  2. Click Update.

  3. On the next screen, click Remove to confirm.

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